Reserve now, Pay later

Until travel restrictions are lifted, we are accepting reservations without payment. If you need to cancel or change, you have nothing to lose! Deposits will be required only when travel freedom in the destination is restored, and your balance will not be due until 45 days before departure. As far as pandemic restrictions allow, you can make other travel arrangements with confidence that we will stick with your trip, even for low enrolment, based on the conditions outlined below.

Please use our reservation form, or call us at 1-800-672-0775 (outside N. America call 01-902-857-3600) to reserve your space. Payments, when due, can be made with VISA, MasterCard, cheque, EMT, or bank transfer. All prices are per person, and are based on double occupancy. Once travel freedom returns to normal, we will require a non-refundable planning advance of $500 per person. Your balance is not due until 45 days before start date, at which point it becomes non-refundable unless destination border restrictions are re-imposed, in which case we refund all except the planning advance. Cancellation/interruption insurance is strongly recommended, and you will be required to sign our standard tour agreement, and to answer a covid questionnaire before departure.



Changes and Cancellations

If, after reserving your adventure, you want to switch to another adventure or date in the same calendar year, you must provide at least 60 days' notice, and pay a change fee of $100 per person (+ tax in Canada). If you want to postpone until the next calendar year, and give us at least 60 days' notice, the change fee will be $200 (+ tax in Canada). All other changes, with the exception of pandemic-imposed ones, will be treated as cancellations.

Cancellations must be received in writing to avoid unnecessary charges.
Trip cancellation/interruption insurance is strongly recommended. US residents can obtain quotes and purchase coverage from CSA through this link.
Canadian residents: please contact us for travel insurance options provided by 21st Century Insurance.

  • Until further notice, cancellations received in writing at least 45 days in advance of start date will receive a refund of any money paid with the exception of the $500 deposit.

  • Cancellations within 45 days, or early departures from your tour, require full payment of the tour cost.

  • Covid exceptions

    Cancellations made within 45 days of and up to 7 days before departure because of direct impacts of the pandemic (new government-imposed travel restrictions preventing you from getting to the tour, or you have just received a positive covid test) will give you three options:
    1. Receive a refund of all except the $500 deposit.
    2. Postpone and receive full credit of amount paid toward any other Freewheeling Adventure for up to one year. Note that trip credits are not refundable.
    3. Change to an alternative trip in the same calendar year. Any cost difference will be charged or refunded.



Our Changes

We reserve the right to change prices and itineraries without notice. If relevant currency exchange differs significantly between advertised print date and final balance due date, we reserve the right to apply fair adjustment to the final balance. We reserve the right to cancel trips when circumstances make it necessary, in which case a full refund of tour costs only will be provided, but in force majeure situations - cancellations because of acts of god, war, government actions, pandemics, or anything else beyond our control, we will not be responsible or liable for refunds, and cancellation insurance is strongly recommended to cover such situations. We reserve the right to deny participation to anyone endangering or disrupting the enjoyment of any other trip participants, in our estimation.

How we Guarantee your Dates

Self-guided trips are immediately guaranteed if there are two participants. For guided trips, we usually need at least four participants to operate at the advertised price. If, 45 days before your guided departure date, there are fewer than four, the following choices may be offered:


  • Switch to the self-guided format of the same trip. Your cost usually becomes lower than for a guided trip, and we can switch it back to guided if we receive sufficient last-minute bookings.

  • Switch to another trip in the same year. The usual switch fee is waived, and any cost difference is applied or refunded.

  • Proceed with a privately-guided trip for two or three people, at additional cost that varies from trip to trip – usually a minimum of 20%. Again, if others join last-minute, the additional cost is refunded.

  • Cancel for a full refund or 100% trip credit.



Solo Travelers

All adventure prices are per person, and based on double occupancy. Single occupancy charges reflect the cost of having a room by yourself. If you prefer to share or to avoid the extra cost, and are joining an advertised departure, give us as much notice as you can, and we will do our best to match you with a roommate of the same gender. If you reserve at least 120 days in advance, and are willing to share a room, we will reduce the single occupancy charge by 50% if we are unable to match you with a roommate and you end up in a room by yourself, where shared occupancy is available. Within 120 days, the single occupancy charge must apply until we are able to match you up, in which case any charge will be refunded. Please note that private groups and self-guided tours are are not eligible for single occupancy exemption, and that the exemption can only apply where shared occupancy is available (see section about shared twin occupancy below).



Shared Twin Occupancy

Most inns have rooms available with two beds, suitable for sharing by those wanting to avoid single occupancy charges. However, where suitable twin-bedded rooms have already been booked or are otherwise not available, a pro-rated or full single occupancy charge will apply.



Triple Occupancy

If a third participant shares a room with two other full-paying guests, they will receive a 15% adventure discount, or part thereof pro-rated to reflect availability of rooms with a third bed. This will become 20% if they are 12 or under, or 50% if under five years old. Please note that this becomes more readily available if you can accept a temporary bed.



Choosing Your Holiday

We want you to know what to expect so you can select an appropriate level of daily challenge and activity, and understand the difference between Freewheeling Adventures guided and self-guided tour options.



Rewards

Rewards apply to any guided trip of five days or more as advertised, booked directly with Freewheeling. They are not applicable to self-guided, self-supported, private or customized trips, or new departures requested less than six months in advance unless they fill (10ppl+). They can be combined with each other without limit, but cannot be combined with any other discounts, prizes, or rebates.


Referral Rewards

If you have referred new customers to book directly with us since your last Freewheeling Adventure, you are entitled to a referral reward. Each new guest who mentions you as a referrer will allow you $125 off your next trip in the same season. Qualifying referrals apply to new guests, excluding family members, who have never traveled with Freewheeling before, and who identify you as where they heard about us. They apply to your next payment once they have confirmed a scheduled guided trip of five days or more. You can ask your referrals to tell us you recommended us, or you can simply give us their name and contact details yourself. Unless they are already on our list, we will send them our invitation, and once they book, can apply the credit to your next adventure. Please claim the reward when you reserve your next trip, or before your final balance is due.


Frequency Rewards

Once you have participated in any adventure, we will apply a $125 discount on successive trips within three years.



Luggage restrictions

Luggage is restricted to two soft-sided duffel style pieces per person. One may be large, and the other must conform to airline carry-on rules, usually used as a day bag. Hard sided suitcases and extra luggage, including bike boxes, must be declared at booking, and may incur extra fees to be determined based on circumstance.



All details, conditions and pricing are subject to change without notice.